Planning
As with any preparedness planning project,
setting up an emergency dark site involves collaboration.
Invite the participation of:
The Content Team
The content team can be public health personnel
and others who have knowledge of emergency response and crisis
communications. These may include:
- Public Health Preparedness
Staff
- Public Information Officer
(PIO)
- Public and Risk Communications
Staff
Content Team Responsibilities
- Help to determine agency
policies for emergency dark site use.
- Determine emergency dark
site activation criteria and amend existing crisis communications
response plans to include activation of the emergency dark
site.
- Assemble risk communication
materials to be stored on the emergency dark site.
- Prepare a plan to periodically
review and update materials stored on the emergency dark
site.
- Integrate emergency dark
site activation and management into the PIO function at
the Emergency Operations Center (EOC) and JIC.
- Define EOC/JIC work flow
to activate and use the emergency dark site during response.
The Technical Team
The Technical Team can be department/agency
staff or local area vendors who know how to manage Internet
networks and web sites. In larger jurisdictions, internal
department or agency personnel provide technical support for
all computer and web-related projects. In smaller jurisdictions,
invite participation of the most knowledgeable staff person
or web site manager. Technical team members may include:
- A county, city or public
health employee who has set up and currently manages the
public health web site.
- A county, city or Information
Systems/Information Technology (IT/IS) staff.
- A vendor or web designer
who has set up the public health web site and provides technical
assistance to the department, city or county.
Technical Team Responsibilities
- Provide input on the dark
site use policies and activation criteria.
- Assist content managers
as they set up the emergency dark site using Google Sites (or other
application).
- Determine emergency dark site owners,
collaborators, and viewers and set up the site to enable
the required sharing controls.
- Prepare for activation:
select a domain name, URL path/address, set up email group
lists and social media features.
- Assist in the preparation
and activation of sites and pages translated into relevant
local languages.
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