Site Content
The emergency dark site is designed to provide
two types of content:
Static Content
Pre-prepared risk communication materials:
- Pocket Guides, Fact Sheets,
Frequently Asked Questions (FAQs), posters and other pre-developed
information.
- Templates for press releases,
orders and alerts.
Dynamic Content
Pre-prepared risk communication materials:
- Guidelines, Instructions
- updated information from the CDC or State Public Health.
- Alerts, Announcements -
School closures, medical aid, emergency services.
- Dynamic links to external
sources of information (called mashups) that are automatically
updated such as RSS feeds from the CDC.
Content Preparation
Pre-approved risk communication materials
should be prepared and ready to use on the emergency dark
site. To prepare materials:
- Update existing internal
public health materials, fact sheets, Frequently Asked Questions
(FAQs).
- Locate and add hyperlinks
to guides, fact sheets and FAQs from external sources, including
the CDC, WHO, NACCHO and your State Public Health Agency.
Using the hyperlinks instead of downloading documents from
other agencies ensures that your site will include updated
information.
- Update existing templates
used to prepare press releases, alerts and notifications.
HTML Documents
- Type frequently used documents
directly into the emergency dark site PIO Workspace (see
below for an explanation of the PIO Workspace). It helps
to have static content ready to use, without needing to
convert them from Word or Adobe Acrobat PDF files to HTML.
When you type directly into the Google emergency dark site,
everything is automatically rendered in HTML. Using HTML
for the static content improves overall portability. You
can easily cut and paste document text, as needed.
Adobe PDF Documents
- Emergency materials and
other documents with graphics and photos can be added to
the emergency dark site as PDFs. It is best to post as much
content as web page content (HTML) in order to minimize
the download time, and makes content more easily accessible
to disabled individuals.
There may be times when it is not practical to convert all
PDFs into HTML. If you must use PDFs, optimize them to the
smallest file size possible, without losing resolution.
If documents are scanned, they should be scanned at optimal
settings for web use. However, even optimized PDF documents
will be inaccessible to users with dial-up modems. Information
on PDF optimizing can be found at the Adobe site, www.adobe.com/support/.
Creating a PIO Workspace
Risk communication materials can be prepared
and stored for use on a separate Google Site called the PIO
workspace. With a separate PIO workspace, static content can
be prepared (pre-event) and easily accessed when the emergency
dark site is activated.
To set up a PIO workspace site, you simply
use the Public Health Emergency Dark Site Template from the
Google Sites template gallery to create two separate sites.
One site is to be viewed by the public and the other site
is an internal site or PIO workspace.
Risk communication materials (the static
content) you may need during emergency response can be entered
into the internal PIO work space site before an emergency.
Documents used during response can be:
- Typed directly into the
PIO workspace site. These documents are in HTML, so they
can be easily cut and pasted into the emergency dark site.
Only approved documents should be stored on the PIO work
space.
- Note: Whenever possible static
content should be in text HTML format for performance
reasons when using Word documents save them as text
files first and then copy and paste them into the emergency
dark site to render them in HTML properly.
- Organized by incident type
and tagged for searching. For example, brochures, fact sheets,
FAQs and templates for earthquakes, pandemics, bioterrorism
or other emergencies can be prepared on separate pages.
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