Site Maintenance
The following actions are needed to ensure
that the Public Health Emergency dark site is ready to activate
at any time:
Designate a Google Site Owner(s)
- The Site Owner has authority
to activate the emergency dark site. The Site Owner retains
access to the edit functions on Google Sites even when not
visible to the public. The Site Owner and Public Information
Officer activate the emergency dark site (make it public)
by selecting “Everyone in the world may view this
site”.
- More than one person in the organization
can be designated as a Site Owner.
- Consider assigning this to:
• The PIO
• The IS/IT Manager
• In smaller communities (rural and frontier areas),
the public
health agent or area public health representative.
Designate Google Site Collaborators
- Designate appropriate staff
as Site Collaborators. These positions in the department
will have access to edit the emergency dark site content
while it is sitting on the Google Servers.
- More than one person in the organization
can be designated as a Site Collaborator.
- Consider assigning this to:
• PIO and/or Risk Communication staff
• Public Health Preparedness staff
• IT/IS staff
• Emergency management officials
Descriptions of Site Owner and Site Collaborator
roles in emergency dark site maintenance should be included in the Emergency
Response Plan and Crisis Emergency Response Communication
Plan.
Conduct Periodic Review of the Emergency
Dark Site Content
The purpose of emergency dark site content
review is to keep the site ready to activate at any time.
Conduct periodic reviews to:
- Make sure the dynamic content
(announcements page) is ready to go when the site is activated.
- Review the static content
and update guides, fact sheets, FAQs, press releases and
template documents.
- Review and test hyperlinks
included on the emergency dark site pages and update them,
as needed.
- Upload new information
created by the Public Health Department or downloaded from
other sources, such as the State Health Department or CDC.
- Validate sources and documents
to ensure that only accurate information is included.
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