Learn
 
 
 
 
 

Site Maintenance

The following actions are needed to ensure that the Public Health Emergency dark site is ready to activate at any time:

Designate a Google Site Owner(s)

  • The Site Owner has authority to activate the emergency dark site. The Site Owner retains access to the edit functions on Google Sites even when not visible to the public. The Site Owner and Public Information Officer activate the emergency dark site (make it public) by selecting “Everyone in the world may view this site”.
  • More than one person in the organization can be designated as a Site Owner.
  • Consider assigning this to:
    • The PIO
    • The IS/IT Manager
    • In smaller communities (rural and frontier areas), the public
       health agent or area public health representative.

Designate Google Site Collaborators

  • Designate appropriate staff as Site Collaborators. These positions in the department will have access to edit the emergency dark site content while it is sitting on the Google Servers.
  • More than one person in the organization can be designated as a Site Collaborator.
  • Consider assigning this to:
    • PIO and/or Risk Communication staff
    • Public Health Preparedness staff
    • IT/IS staff
    • Emergency management officials

Descriptions of Site Owner and Site Collaborator roles in emergency dark site maintenance should be included in the Emergency Response Plan and Crisis Emergency Response Communication Plan.

Conduct Periodic Review of the Emergency Dark Site Content

The purpose of emergency dark site content review is to keep the site ready to activate at any time. Conduct periodic reviews to:

  • Make sure the dynamic content (announcements page) is ready to go when the site is activated.
  • Review the static content and update guides, fact sheets, FAQs, press releases and template documents.
  • Review and test hyperlinks included on the emergency dark site pages and update them, as needed.
  • Upload new information created by the Public Health Department or downloaded from other sources, such as the State Health Department or CDC.
  • Validate sources and documents to ensure that only accurate information is included.

|